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EGU Travel Fund

The EGU Travel Fund is set up for Department of English graduate students who present a conference paper or creative work at a professional conference. The fund reimburses a maximum of $500.

  • All University of Arizona graduate or professional students in English, i.e., students pursuing MAs and PhDs in Literature, RCTE, Creative Writing, EAL, or SLAT, both GATs and non-GATs are eligible. 
  • Applicants must be students in good standing at the time of application and over the duration of the proposed travel.
  • Each graduate student may apply for funding for only ONE conference per academic year. 
  • Applications are considered twice per academic year; once at the start of the fall semester and once at the start of spring semester.
  • Applicants may also apply for a travel grant through the GPSC.

Eligible Expenses

Once the award is made, a travel request must be made and approved before any purchases are made. Partial reimbursements are not possible, i.e., the award cannot be used to pay for part of an air ticket. Possible expenses include: 

  • Conference registration fee
  • Roundtrip airfare or other primary method of transportation to conference (gasoline or mileage for personal vehicle use if less than cost of airfare)
  • Lodging
  • Roundtrip airport shuttle/taxi fare

Please note that awards cannot be used to pay for:

  • Per diem (daily meals and incidental expenses)
  • First class tickets or special seating requests
  • Trip insurance
  • Family member expenses

Funds are awarded on a first-come, first-served basis. Funding requests have been known to exceed the budget, so funding is NOT guaranteed.

How to Apply

  1. Download and fill out the EGU Travel Fund Application. Then send it to your Grad Program Director, asking them to approve it by signing it and then sending it to the Grad Program Coordinator.
  2. The GPC will notify the applicant if funding is available. If the award does not involve travel but only conference registration or organization membership fees, the GPC can pay for it using the OneCard. 
  3. Once funding is approved, the recipient should submit a travel authorization request using a concur account. This page explains the process. Both GATs and students who are not employees must set up an account and use it to make the request. 
  4. Once the request is approved, the recipient can make the travel purchases by paying out of pocket. All receipts should be saved. 
  5. After travel, receipts should be scanned into pdfs if not already digital. If the student is a UA employee (a GAT), they will then need to submit a travel expense report in the concur system (different from the authorization request). If the student is not a UA employee, they will need to submit a ticket to the SBS Business Service Request Site-- the biz team will work with the student to process the reimbursement after setting the student up as a vendor.

Questions?

If you have any questions about the reimbursement process or special situations, please contact Jessie Olstad, Grad Program Coordinator at jolstad@arizona.edu or the SBS Business Office at sbs-business@arizona.edu. You can also make an appointment with the Business Team in person--they will be available for consultation in 445C on the following Fall 2026 dates/times: 

  • 10/9 - 12-4
  • 10/14 - 9-1
  • 10/20 - 9-1
  • 11/10 - 9-1
  • 11/13 - 12-4
  • 11/24 - 9-1
  • 12/8 - 9-1
  • 12/9 - 9-1
  • 12/11 - 12-4