GTA Travel Fund

Academic Year 2016-2017

The GTA Travel Fund is set up for English Department graduate students who present a conference paper or creative work at a professional conference. Each graduate student may apply for funding for only ONE conference per fiscal year (July 1-June 30).  The fund reimburses a maximum of $325.

Who is eligible:

  • All Literature, RCTE, Creative Writing, and ELL GTAs and Non-GTAs who have a University business purpose for the travel

  • All graduate students who teach for the English Department during the academic year of funding request who have a University business purpose for the travel

The fund covers the following items for domestic and international travel:

  • Conference registration fee

  • Roundtrip airfare or other primary method of transport to conference (gas or mileage for personal vehicle use)

  • Lodging

  • Roundtrip airport shuttle/taxi fare

Please note that the fund does NOT cover:

  • Per diem

  • First class tickets or special seating requests

  • Family members

In order to be eligible for funds, you must apply for funding before you attend the conference. Funds are awarded on a first-come, first-served basis, and funding requests have been known to exceed the budget, so funding is NOT guaranteed.

Timeline for applications:

  • For Fall Semester travel: Applications accepted from August 1st to December 1st of year of travel.

  • For Spring Semester and summer travel: Applications accepted from January 1st to May 1st of year of travel.

  • Applications outside of these deadlines will not be considered.

Instructions to apply for funding:

  1. Complete the Travel Authorization Form (under "T") and Travel Grant Cover Sheet and email it to your program assistant. (You must fill out a new Travel Authorization form for each new travel). Both forms must be submitted to program assistant before travel occurs. Otherwise, travel will be ineligible for funding. Download the sample authorization form at the bottom of this page for help completing the Travel Authorization Form. ** For international travel, you must also complete the International Travel Authorization Form.

    1. Literature and ELL: Marcia Marma (mmarma@email.arizona.edu)

    2. CW and RCTE: Sharonne Meyerson (sharonne@email.arizona.edu)

    3. SLAT: Robin Staples (rstaples@email.arizona.edu) or Kelley Merriam Castro (kmerriam@email.arizona.edu)

  2. Program assistant makes sure travel authorization forms are signed by the Program Director and then gives forms to Holly Behan in the English Department business office.

  3. Graduate student is notified whether or not funding is available. If you are not notified within two weeks of submitting your form to the program assistant, please contact the program assistant for an update.  

Instruction for reimbursement:

  1. Submit original receipts and proof of conference attendance to Bridget Angulo (office in ML 445) within 30 days of travel.

    1. All receipts must show method of payment, amount, and date.

    2. If method of payment isn’t shown, please provide a bank statement that matches the purchase receipt.

    3. Do not tape over receipts.

    4. Put all receipts in an envelope with your name and Holly’s name.

    5. Proof of conference attendance may include conference name tag, program, agenda, etc.

Please note: Airfare, conference registration fees, and lodging may be reimbursed before the date of the conference. However, if you receive EGU travel funds for a conference you do not attend, you will have to pay back the money to the English Department.

Please note that the amount to be dispersed will be dependent on your actual costs, as verified by receipts and official paperwork. Any expenses for which you do not provide receipts will not be reimbursed. You should receive a refund check within 2-3 weeks after your receipts have been processed.

If you have any questions about the process or special conditions involving your conference, please contact Holly Behan, English Department Senior Accountant. Email: bridgeta@email.arizona.edu. Office: ML 445.

* Remember that you can also apply for a travel grant through the GPSC

(updated 10-26-16)

 

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Program(s): 

College of Social and Behavioral Sciences